Payment, Charging and Quoting Entities
      Back to home
      1. Knowledge Base
      2. FireMate for Administration & Accounts (Desktop)
      3. Payment, Charging and Quoting Entities

      Understanding Payment, Charging and Delivery Entities

      Control your revenue allocation for FireMate activities with Payment, Charging and Delivery Entities!

      Product: FireMate Desktop

      Contents

      1. What are Payment, Charging and Delivery Entities?
        1. Payment Entity
        2. Charging Entity
        3. Delivery Entity
      2. When to use Payment, Charging and Delivery Entities
      3. Example of when to use Payment, Charging and Delivery Entities

      What are Payment, Charging and Delivery Entities?

      When viewing a Customer, Contract, Property or Service Request in FireMate, you will see reference to a tab called “Quotes, Invoicing & Delivery”.

      Where you have multiple Business Entities set up in FireMate, a default Charging and Delivery Entity can be set for a Customer, and can be changed on subsequent Contracts, Properties and Service Requests. 

      This feature is only available where multiple Business Entities have been created. See if multiple Business Entities is right for you.  

      QID-Entities-All

      What is a Payment Entity?

      QID-Entities-Quote

      The Payment Entity represents the business that will be receiving Quotes and Invoices (your Customer). These details will be automatically populated on the ‘Prepared For’ and ‘Bill To’ sections of related Quotes and Invoices. The Payment Entity and Account Contact comes from the Customer level and can not be changed at this time.

       

       

      What is a Charging Entity?QID-Entities-Invoices

      The Charging Entity represents the Business Entity that will be quoting and invoicing for work and services. The Charging Entity details will automatically populate the selected Business Entity details on quotes and invoices sent to the Customer. The Business Entity selected as the Charging Entity will also determine the rates and fees used in pricing the activity for this Customer, Contract, Property or Service Request. 

      What is a Delivery Entity? QID-Entities-Activities

      The Delivery Entity represents the Business Entity that will be delivering/carrying out the work and services provided to the Customer. When selecting a Delivery Entity, FireMate will allocate the revenue of the works provided to the Customer to the account codes of the Business Entity selected as the Delivery Entity.

      Example of Payment, Charging and Delivery Entity use

      Fire Co is a national fire business. Fire Co operate one trading business in each main area of the Country. Fire Co has been asked to provide a quote, and complete works to one of their Customers, Candy Mountain.

      In FireMate, Candy Mountain is the Customer paying for the works being quoted, and therefore are listed as the Payment Entity.

      Fire Co Main Office is providing a quote and (once works are completed) an invoice to the Customer, and is therefore the Charging Entity. 

      Fire Co Rural is the trading business of Fire Co that completes the works quoted to the Customer, Candy Mountain. In FireMate, Fire Co Rural is the Delivery Entity.

      Once the works are completed, the Customer (Candy Mountain) will receive an invoice from the Charging Entity (Fire Co Main Office), and FireMate will allocate the revenue of the works completed to the Delivery Entity (Fire Co Rural).

        

      FireMate Action Payment, Charging or Delivery Entity Business Entity Settings Used
      Who's expected to pay for the works? Payment None - this is based on the Customer
      Branding Shown on Quote Charging Fire Co Main Office
      Rates/Fees which display on the Quote Charging Fire Co Main Office
      Branding Shown on Invoice Charging Fire Co Main Office
      Allocation of Invoice revenue  Delivery Fire Co Rural